Index Format

Artificial Example of Index Format

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Gillen, Benjamin Y.*/    Company A
Doe, John J.             1 Regt. Infantry, Texas Army
                         Col. William G. Cooke Comm.
                         Period: 3, 5, 6 Mo. or D.W.
                         Enlistment from Oct 18, 1839 (3 Yrs.)
                  Jun 30, 1840 - Aug 31, 1840  [A1; T2 p54-58]
                  Sep  1, 1840 - Dec 31, 1840  [A1; T2 p59-63]
                                              [list][tran][note]
           (Pay)  Sep  1, 1840 - Dec 31, 1840  [A1; T2 p59-63]
     Dep: City of Austin, Camp Cooke, Gonzales, Mission
          San Jose, Alamo San Antonio
     * replaced Nov 18, 1840
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• Each roll is indexed by the name of the officer commanding the company. Rank is Captain unless otherwise indicated.
• All officers of rank Captain or above in a company are listed.
• A second index name following a "/" indicates a later company commander.
• The listings are muster rolls unless otherwise indicated.
• Information within parentheses comes from elsewhere on the roll.
• Information within square brackets comes from another source.
• Commissioned officers are listed for muster rolls of Staff and Field.
• [A1; T2 p54-58] means the original roll is in Archive A1 (see link A-Refs) and a transcription of the roll has been published in reference T2, pages 54-58 (see link T-Refs).
• Dep: shows the deployment locations mentioned on the roll.

• If the period of service covered by a roll is given, it is stated as a span of dates.
• The second date is usually the date the roll was made.
• A single date indicates the stated date a roll was created or signed by the Captain.
• If no such creation date is given, the roll will be dated in the Index with the latest date within the roll, prefixing the date with the word "after".
• Information was often added to a roll after its "creation" date.
• If the roll was reconstructed at a later date, this later date of certification is not given.
• "Enlistment from" gives the earliest date of enlistment found in the roll.
• Usual Army enlistment period was for three years.

• [list][tran][note]